Conference Logistics & FAQ

Conference Logistics & FAQs

Registration Fees
Site Information, Housing and Meals
Support Centers
Childcare
Scholarships and Accessibility
Directions and Public Transportation

Registration Fees

There are several ticket choices for attending the conference, as we are trying to accommodate as many situations as possible and keep costs down for attendees. The popular “Family” ticket allows you to bring up to eight people, including kids, teens, and adults. It includes lunch for up to four people for Saturday and Sunday; additional lunch tickets are available for purchase if your Family ticket includes more than four people. There is a separate materials fee for each child attending any of our Youth Programming.

If you are an individual or small family/group, such as one adult and one or more children/teens, purchasing an Individual Adult ticket plus one or more Youth tickets may be more economical.

We welcome everyone and have a scholarship program to help with conference program costs if needed. Please see Scholarships below for more information.

If you have any questions about which type of registration is best for you, please email us at events@genderspectrum.org and we will be happy to answer your questions!

Payment Methods

There are two payment options: PayPal or a credit card.

If you do not use credit cards, you can pay for your registration by check or money order. Please email us first so we can determine your costs. Checks can be made out to “Gender Spectrum” and sent to:

Gender Spectrum 2017 Conference Registration
1271 Washington Avenue #834
San Leandro, CA 94577

Ticket Prices
  • Online registration closes July 10th.
  • Family ticket*: Early Bird price is $435 (for those registering by May 10); Regular price is $545 (for those registering May 11-July 10); and the Onsite registration price is $570.
    • Materials fee: $25 per child/teen
    • Extra Lunch ticket: $21 per person (covers both Saturday and Sunday)
  • Individual Adult ticket: Early Bird price is $220 (for those registering by May 10); Regular price is $275 (for those registering May 11-July 10); and the Onsite price is $300.
  • Youth ticket: $85 (for children ages 5 and up, not already on a Family ticket); this ticket includes the Materials fee.
  • One Day Pass: $210

*Family tickets include up to eight people of any age and can include family members, family friends or other adults who want to support a child or teen in their life. Lunch for up to four people is included in the Family ticket. If you have more than four people on your Family ticket, please purchase additional lunch tickets.

Refunds on Registration Tickets

Gender Spectrum will offer a full refund on registration tickets, minus a $25 processing fee, for cancellation until May 26, 2017. From May 27 to June 20, we will offer a 50% refund. Beginning June 21, we are unable to provide any refunds on registration tickets.

For information on housing refunds, see below.

Site Information, Housing and Meals

We are excited to be hosting the conference again this year at Saint Mary’s College of California. It is a beautiful campus in Moraga, CA.

Lunches for Saturday and Sunday are included in the price of registration. Vegetarian, vegan and gluten-free options are available. Only family tickets with more than four people will need to purchase additional lunch tickets. If you are staying on campus, breakfast and dinner are included in the on-campus housing/meal packages.

No animals are allowed on the Saint Mary’s College of California campus with the exception of service dogs. No smoking is allowed in any campus buildings, only in outdoor areas.

We are excited to offer the Upper Townhouses and Suites for campus housing this year. Staying on campus will provide a unique experience for attendees, allowing for extra time to connect with other attendees, as well as the opportunity for students to get a feel for what it’s like to be on a college campus. Dinner the night before your stay and breakfast the morning after are included in the on-campus housing/meal package during regular cafeteria hours.

Each Townhouse or Suite is comprised of double or triple bedrooms with two or three single beds in each room, one bathroom, a common living space, and a common kitchen. Families may be asked to share a townhouse or suite with another family. There is limited availability for on campus housing/meal packages, so reserve early if you would like to stay on campus!

Pricing for Housing/Meal Tickets

Housing tickets are purchased on a per person basis (i.e. per bed) and come with a meal plan. Youth under 18 have a special discounted rate. The college provides an optional linen service for an additional cost. Linen service includes a blanket, pillow, bed sheets and bath towel. If you purchase a ticket without linen service, then please bring your own bedding and towels.

Housing/meal tickets include dinner the evening you check in and breakfast the next morning during normal cafeteria hours. Lunches are already included with registration tickets.

Children age 4 and under may share a bed and eat at no cost. If you have a child age 4 or younger who wants their own bed, please do not purchase a housing ticket for them, but rather contact us at events@genderspectrum.org for discounted pricing.

  • 1 Adult WITH linens (single occupancy): $98 per night
  • 1 Adult WITHOUT linens (single occupancy): $84 per night
  • 1 Adult WITH linens (double occupancy): $91 per night
  • 1 Adult WITHOUT linens (double occupancy): $77 per night
  • 1 Youth (age 5-17) WITH linens: $82 per night
  • 1 Youth (age 5-17) WITHOUT linens: $68 per night

Attendees can check into their rooms starting at 3:00 pm on the afternoon of their arrival, and must check out of their rooms no later than 6:00 pm on Sunday, July 23. A $25 per person late fee will be charged for late departures. The college will charge $50 for any keys not turned in at check out and $150 if locks need to be replaced for safety reasons. They will charge $5 for replacement of meal cards.

Please contact us at events@genderspectrum.org for any questions about accommodations or meals.

Refunds on Housing Tickets

Gender Spectrum will offer a full refund on housing tickets, minus a $25 processing fee, for cancellations until May 7, 2017. From May 8 to May 22, we will offer a 50% refund. Beginning May 23, we are unable to provide any refunds on housing tickets.

Support Centers and Document Clinic

We will once again feature our invaluable Support Centers designed to assist attendees with medical, mental health, legal, and spiritual needs. These centers allow any attendee to meet with experts across these fields for one-on-one support. The centers will be available by appointment and drop-in basis (if space is available).

The Document Clinic is an opportunity to meet with legal staff to discuss specific questions, fill out paperwork, or otherwise explore the process for aligning your child’s Gender identity with various identity documents (identity cards, driver’s licenses, passports, birth certificates).

Childcare

We will be offering childcare for children who have not yet completed kindergarten, which will be run by a staff of volunteers. While there is no cost for children under 5, we are asking for a $25 materials fee per child to help us cover costs.

Conference Program Scholarships

We offer scholarships on a sliding scale to help reduce the price of the conference registration and make the conference available to all who are interested in attending. We are grateful to the community members whose donations to our scholarship fund increase the number of scholarships we are able to provide.

To apply for a scholarship for this year’s programming, please fill out the online Scholarship Application (English application; Aplicación en español). Scholarship applications are due no later than July 5, 2017. Once we receive your application, we will contact you directly to finalize your registration. If you have any questions about scholarships, please contact our Scholarship Coordinator at scholarship@genderspectrum.

Accessibility
Language Interpretation Assistance

Requests for ASL, Spanish or other language interpretation during the event should be made by June 30th to events@genderspectrum.org. We will attempt to meet requests made after that date if possible.

Wheelchair Access

St. Mary’s is a wheelchair accessible campus and all workshop rooms will have a reserved space for wheelchair use.

Fragrances

Please join us in ensuring accessibility for all members of our Gender Spectrum community by not wearing fragrances or scents. Some previous attendees and volunteers have had scent sensitivities that have impacted their experience at the conference and we want to allow all who desire the ability to participate in the conference.

Directions and Public Transportation

Saint Mary’s College of California is accessible by freeway, public transit and train, and is convenient to two major metropolitan airports.

Saint Mary’s College of California
1928 Saint Mary’s Road
Moraga, CA 94556
(925) 631-4000

From San Francisco Bay Bridge or San Rafael/Richmond Bridge
Take Highway 580 toward Hayward and then Highway 24 toward Walnut Creek. Once through the Caldecott Tunnel, take the second exit, which will be marked Orinda/Moraga. Turn right and follow Moraga Way about five miles. Turn left onto Moraga Road, then right onto Saint Mary’s Road. The College is about one mile farther on the right.

From Walnut Creek/Highway 680
Take Highway 24 west (Oakland direction) to the Central Lafayette exit and bear to the right, circling under the highway. At the second stoplight take a right onto Mt. Diablo Boulevard. At the next stoplight take a left onto Moraga Road. You will want to be in the left hand lane. Make a left onto Saint Mary’s Road. Follow this road for about four miles; the College will be on the left.

Public Transportation
There are two BART (Bay Area Rapid Transit) subway stops – Orinda and Lafayette – that connect to the bus lines of the County Connection (a regional public transportation company) which service the area where SMC is located. Take the Route 6 Lafayette/Moraga/Orinda bus from either Orinda or Lafayette; the bus makes regularly scheduled stops right in front of Saint Mary’s. Caltrain runs between downtown San Francisco and San Jose, including passage through several Peninsula cities and service to Millbrae, which has a BART connection to both San Francisco International Airport and Saint Mary’s College.

Air Travel
If you plan to fly into the San Francisco Bay Area, we suggest flying into the Oakland International Airport, which is located approximately 40 minutes from the Moraga campus.

Several private shuttle services are available from both San Francisco and Oakland International Airports. Please be sure to book your ground transportation prior to arriving at the airport. Listed below are several companies that provide this direct service. Prices may vary and round-trip arrangements may be more economical than 2 one-way passages.

Bayporter Express: (510) 864-4000
East Bay Connection: (925) 609-1920 or (800) 675-3278
Leisure Living Transportation: (925) 943-1512

For More Information

We can be reached at events@genderspectrum.org with any questions.